To simplify relations with the suppliers, fasten goods handling, avoid the related mistakes, optimize stock management are the first steps to take to reduce costs and improve company overall performance.
Traceability and optimization of freight activities are further steps to take to secure goods transfer and face the obstacles of nowadays markets.
Management and control of purchase conditions (main, secondary or occasional suppliers), related price lists (price reduction, delivery terms and multiple units of measure included), purchase orders (foreign currency, scheduled deliveries, per e-mail or fax), reminders (listed according to production or sale priority), goods and invoice receipt, framework agreements and “calling orders”.
SUPPLIER WEB Portal
Through this portal users communicate with the company suppliers about requests for quotation, order confirmation, delivery date, update, the creation of labels for batches or single products with barcode (which can be printed out by the suppliers themselves in order to immediately identify the items). This reduces times and costs when conveying information and, especially if associated with BWS “Logistics” module, when moving goods within the production process.
WAREHOUSE and STOCK
Management and control of all locations (warehouse, production area, consignment stock c/o customers or suppliers, etc.); automatic goods handling, distinguishing between booked, ordered or available quantity; calculation of minimum stock, asset turnover and terms of insurance for each item; lists of items below minimum or at maximum stock level; stock management of consignment stock, goods supplied under approval or in contract work; inventory in rotation; supplementary records for stock accounting with related VAT book and editors register.
TRACEABILITY (LOTS, SERIAL Numbers and FOOD traceability)
Materials handling is monitored (through serial or batch number), in order to know exactly which component was used for which end product (for example, for warranty) or where the components of a specific product are from (Supply Chain Management); monitoring of the location of each item; F.I.F.O. stock (entry and expiry date included); link between incoming and outgoing delivery notes (stock-account of the goods) for those companies doing contract work; monitoring of batches; adequate food traceability system for each substance and product (processed, semi processed or non-processed products), in compliance with Food Law CE 178/2002.
WMS (warehouse management system)
Goods are monitored and handled through bar-code reading. Some wireless terminals, which are connected in real time with the central system, are used for this purpose: entry, delivery, stock picking, displacements, inventory, check, etc.; monitoring of Areas (Lanes/ Floors/Columns), loading units; space optimization; dynamic stock mapping, etc.
PURCHASE STATISTICS and Vendor Rating
Data and graphics on purchase and on cheapness and convenience of the various items. Overall supplier evaluation in relation to the necessary requirements for company certification .
TRANSPORT SYSTEM IMPROVEMENT
Deliveries are organized according to the features of the means of transport (capacity, type of side rail, refrigeration, etc.) per product and customer, and to the prices (per carrier, pallet, weight, volume, etc.). Out of the function “delivery check” users can get a range of carriers who, as far as “default routes”, unloading and covered areas are considered, can deliver the goods. Furthermore, simulations can be carried out in order to eventually organize collection of goods from the suppliers on the way back. The layout of the carrier’s invoice is automatically generated, fastening thus their check, their transfer to the accounts and the precise determination of freight costs.
Warehouse Cross-Analysis and ABC classifications
The results of ABC-logic are applied to and matched with stock and use values: in this way, a matrix is obtained, which shows which items have more or less stock than required (obsolescence or stock out risk).